by Your cover letter heading is the first thing a hiring manager sees, and it sets the tone for your application.
A well-structured headline ensures your document looks professional and provides essential contact details.
In this guide, we’ll go over how to write a cover letter header correctly, what to include, and common mistakes to avoid.
What is a cover letter heading?
A cover letter header is the section at the top of your document that displays key contact details.
It introduces your application and ensures recruiters can quickly identify and reach you. A well-structured heading enhances the professionalism of your document, creating a strong first impression.
Cover letter header serves several important functions in a job application:
- Distinguishes Your Submission – Including your name, phone number, email, and other relevant details helps HR immediately recognize who the paper is from.
- Facilitates Communication – A clear, properly arranged heading ensures employers can easily contact you without searching for information.
- Elevates Presentation – A polished layout reinforces your credibility and demonstrates attention to detail.
- Creates Visual Consistency – Aligning the heading with your resume design results in a cohesive package.
Taking the time to format this section correctly strengthens the overall impact of your application, improving your chances of standing out.
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How to write a cover letter header?
A well-structured proper cover letter heading format ensures employers can easily find your contact details. Below are the essential components, along with examples of how to present them.
1. Your Full Name
Place your name at the top in a clear, professional font so hiring managers can quickly identify the sender.
Emma Richardson
2. Contact Information
Include multiple ways for recruiters to reach you, such as your phone number, professional email, and LinkedIn profile (if relevant).
Emma Richardson
(555) 123-4567
emma.richardson@email.com
linkedin.com/in/emmarichardson
3. Date of Submission
Adding the date provides a time reference for your application and maintains a structured layout. Employ a standard format to ensure clarity.
March 26, 2025
4. Hiring Manager’s Name and Title (If Available)
Whenever possible, address your heading for the cover letter to a specific person rather than using a generic greeting. If unsure, check the organization's website or LinkedIn.
Sarah Thompson
5. Company Name and Office Address
Listing the employer’s name and location personalizes your application and demonstrates attention to detail.
Acme Corporation
456 Business Ave.
New York, NY 10001
Complete header for a cover letter
Bringing all elements together, the cover letter heading example should look like this:
Emma Richardson
(555) 123-4567
emma.richardson@email.com
linkedin.com/in/emmarichardson
March 26, 2025Sarah Thompson
Hiring Manager
Acme Corporation
456 Business Ave.
New York, NY 10001
Cover letter header format examples
Marketing Specialist Cover Letter Header
Emma Richardson
(555) 123-4567
emma.richardson@email.com
linkedin.com/in/emmarichardson March 26, 2025Sarah Thompson
Hiring Manager
Acme Corporation
456 Business Ave.
New York, NY 10001Dear Ms. Thompson,
I am excited to apply for the Marketing Specialist position at Acme Corporation. With over five years of experience in the marketing field, particularly in digital campaigns, I have developed a strong background in brand strategy, content marketing, and audience engagement. I believe that my creativity combined with my data-driven approach would make me a strong asset to your marketing team.
At Bright Media, where I have spent the past three years, I have honed my skills in creating digital marketing campaigns that have not only increased brand visibility but also delivered measurable growth. Additionally, I managed multi-channel social media campaigns that led to a 25% increase in engagement and a 15% growth in lead conversions. These results were driven by a mix of well-crafted content, A/B testing, and careful analysis of audience behavior, which I believe are key to successful digital marketing.
I am particularly drawn to Acme Corporation because of your reputation for embracing innovation in the marketing space. Your recent rebranding campaign has been inspiring, and I would love the opportunity to contribute to the ongoing success of your team. I am confident that my ability to develop tailored marketing solutions, along with my experience in SEO, content creation, and customer segmentation, will help drive Acme’s goals forward.
I would love to meet with you to discuss how my skills and experiences can align with the objectives of your marketing department. I am available for an interview at your convenience and can be reached at (555) 123-4567 or via email at emma.richardson@email.com.
Thank you for your time and consideration. I look forward to the opportunity to contribute to Acme Corporation’s continued success.
Best regards,
Emma Richardson
Software Engineer Cover Letter Heading
James Carter
(555) 789-1234
james.carter@email.com
github.com/jamescarterdev
March 26, 2025Michael Johnson
Lead Developer
Tech Innovators Inc.
789 Innovation Drive
San Francisco, CA 94103Dear Mr. Johnson,
I am excited to apply for the Software Engineer position at Tech Innovators Inc. I'm a passionate developer with expertise in full-stack development, cloud computing, and scalable applications. I am eager to contribute my technical skills and problem-solving abilities to your team. Your company’s reputation for cutting-edge technology and innovative product development aligns perfectly with my career aspirations.
During my tenure at Horizon Tech, I played a pivotal role in designing and implementing a web-based application. It reduced customer service response times by 30%. My proficiency in JavaScript, React, and Python enabled me to optimize backend processes, streamline frontend performance, and enhance overall user experience. Additionally, I spearheaded the integration of an AI-powered chatbot that improved customer engagement and reduced support costs by automating responses to common inquiries.
Beyond technical expertise, I take pride in my ability to collaborate with cross-functional teams, mentor junior developers, and adapt quickly to emerging technologies. At Horizon Tech, I worked closely with UX designers, product managers, and QA testers to ensure seamless deployment of new features. I am also deeply committed to writing clean, efficient, and scalable code—qualities that I believe are essential for maintaining robust software systems.
Tech Innovators Inc.’s focus on developing forward-thinking solutions excites me. I am eager to bring my skills in agile development, cloud-based infrastructure, and performance optimization to your team. I welcome the opportunity to further discuss how my experience can benefit your organization. Please feel free to reach out at your convenience to arrange a meeting.
Thank you for your time and consideration. I look forward to the possibility of contributing to Tech Innovators Inc. and being part of your talented engineering team.
Sincerely,
James Carter
Cover letter header templates
Conclusion
Your cover letter header format may seem like a small detail, but it plays a crucial role in creating a strong first impression.
By writing it correctly and including all the necessary information, you ensure that your application looks polished and professional.
A well-crafted heading sets the stage for the rest of your cover letter, increasing your chances of making a great impact.
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