by A goodbye letter to coworkers is a thoughtful way to express your gratitude and farewell as you move on to new opportunities and write a resignation letter.
Whether you're leaving for a new job, retiring, or transitioning to a different career path, this document is your chance to leave a lasting impression.
Writing a thoughtful and professional goodbye message to colleagues can help you maintain strong relationships with them and ensure that your departure is remembered fondly.
Why write a goodbye letter to coworkers?
A short goodbye message when leaving a company helps you take off with clarity and class. It’s more than just a polite gesture; it’s a chance to reflect and show you care.
Here’s why it matters:
Preserve Professional Connections
Colleagues aren’t just teammates—they’re part of your extended network. A kind message helps keep those relationships alive, opening doors down the line for collaboration or advice.Make a Memorable Exit
Your final impression often lingers. Ending on a respectful, warm note shows maturity and leaves people thinking of you in a positive light.Express Sincere Gratitude
Even if the journey wasn’t perfect and the treatment was unfair, taking a moment to recognize shared efforts and support goes a long way in showing appreciation and character.
- When is a farewell message to coworkers appropriate?
While not every departure needs a formal message, there are plenty of times when one makes perfect sense:
- Accepting a new position elsewhere
- Retiring after a long run
- Switching departments or teams
- Moving cities or countries
- Taking a career break and resigning for personal reasons or extended leave
- The best time to send a goodbye letter to coworkers
Timing can shape how your farewell message is received. Ideally:
- A couple of days before you leave gives people time to respond or say goodbye in person.
- On your last day works well if things have been busy or you're wrapping up quickly.
Avoid sending it too early, especially if your departure isn’t widely known yet—it may create unnecessary confusion.
How to write a goodbye message to colleagues?
A coworker leaving message doesn’t need to be lengthy—but it should feel personal, respectful, and intentional. Including a few key elements will ensure your letter hits the right tone and purpose.
1. Personal Touch
Skip the one-size-fits-all tone. Instead, write with intention by tailoring your document to specific individuals or a particular group. Referencing shared experiences, inside jokes, or team moments adds warmth and sincerity.
"Hey Maya, collaborating on the client pitch last winter was unforgettable. Your quick thinking and sharp eye helped us land the deal—and made the process genuinely fun."
2. Sincere Thanks
A bit of appreciation goes a long way. Acknowledge your coworkers' support, guidance, or even just the daily camaraderie. It shows that you valued their presence and contributions to the company.
"I’m so grateful for everything I learned from this team. Your patience and encouragement, especially during my first few months, made all the difference."
3. Memorable Highlights
Instead of listing tasks, reflect on moments that stood out. Mentioning meaningful projects or challenges you enjoyed can help others feel recognized too.
"Launching the remote onboarding program was a major milestone for all of us. Seeing how smoothly it ran—and the feedback we received—was incredibly rewarding."
4. A Glimpse of What’s Ahead
You don’t have to go into detail, but a brief note about your next step can give context and make your farewell message feel more complete. Keep it light, and focus on the transition rather than the destination.
"I’m heading into a new role at a nonprofit focused on digital literacy. It’s a shift I’m really excited about, though leaving this group won’t be easy."
5. Warm Wishes for the Team
Close by offering encouragement. Whether you’re cheering them on for a big project or simply wishing them continued success, your positivity will be appreciated.
"I know the operations team is about to roll out some big updates—I have no doubt you’ll crush it. Rooting for you all from afar!"
6. (Optional) Staying in Touch
If you'd like to keep the door open, leave your preferred contact info. Just one line is enough to keep the connection going beyond the workplace.
"Let’s keep in contact! You can always reach me at jess.tran@email.com or connect on LinkedIn."
Goodbye message to coworkers samples
Here are examples of short goodbye message to colleagues
1. Retiring
"As I prepare to step into retirement, I find myself reflecting on all the meaningful moments I've shared with you over the years. From tight deadlines to unexpected laughs in the break room, this journey has been unforgettable. I’m truly grateful for the trust, collaboration, and support you’ve shown me. While I’m looking forward to some well-earned relaxation, I’ll miss the daily energy and teamwork that made this place special. Wishing you all continued success and fulfillment in everything you do."
2. Leaving for a New Job
"I wanted to take a moment to say goodbye and thank you before I move on to a new opportunity. Working here has been more than just a job—it’s been a place where I’ve grown, learned, and built connections that I’ll always cherish. Whether it was brainstorming new ideas, pulling through tough weeks, or celebrating milestones together, I’ve truly valued being part of this team. I’ll miss our day-to-day chats and the incredible collaboration. Wishing you all the best as you continue doing amazing work!"
3. Internal Transfer
"Although I’m not going far, moving to a new department does feel a bit like leaving home. I’ve really enjoyed being a part of this team and am thankful for the kindness, humor, and trust you've shared with me. Every project we tackled together helped me grow, and I’m excited to carry those lessons into my new role. I’ll miss the easy camaraderie we've built—but I'm sure our paths will continue to cross, and I’m always up for a lunch catch-up!"
4. Career Change
"After a lot of thought, I’ve made the decision to change directions and explore a different career path. This team has been such an important part of my journey, and leaving isn’t easy. You've not only helped me develop professionally, but made this an environment where I felt welcomed and inspired. Thank you for being such a huge part of my growth. I’m excited for what’s ahead but will carry many memories from this chapter with me."
5. Layoff or Company Restructuring
"As you may know, I’ll be leaving the company due to recent changes. Though this transition is unexpected, I want to express how much I’ve appreciated working with all of you. Our teamwork, late-night pushes, and even the tough moments made this experience valuable—and I walk away stronger because of it. I’m thankful for the friendships and collaboration we've shared and hope our paths cross again in the future."
6. Going Back to School
"This week marks the end of my time here as I return to school to pursue my master’s degree. The decision was a big one, but I feel so fortunate to have spent the last chapter of my life with such a talented and encouraging team. You've helped me grow in ways I didn’t expect, and I’m grateful for the inspiration and support you've shown me. I’ll carry these experiences into the classroom—and hopefully beyond."
7. Moving Abroad
"As my family and I prepare to relocate overseas, I want to take a moment to say goodbye and thank you. Being part of this team has been one of the most rewarding experiences of my professional life. From small wins to major launches, I’ve felt constantly supported and challenged to do my best. While I’m excited for this new adventure, I’ll miss the collaboration, the inside jokes, and the daily rhythm we’ve built. Wishing you all continued success—and please stay in touch!"
8. Parental Leave (Extended Departure)
"With the arrival of a new chapter in my life—parenthood—I’ll be stepping away for an extended period. This decision wasn’t easy, because working with all of you has been such a joyful and fulfilling experience. From the team lunches to the late-night project pushes, it’s been more than just a job—it’s been a community. Thank you for all the support and kindness. I’ll miss this team dearly and look forward to reconnecting down the road."
9. End of Temporary or Contract Position
"As my contract comes to an end, I wanted to send a heartfelt thank-you for making my time here so meaningful. From day one, I felt welcomed and appreciated, which is something I’ll never forget. Whether it was collaborating on tight deadlines or laughing over coffee, every part of this experience has helped me grow and left a lasting impression. I’m moving on with new skills, great memories, and a deep appreciation for everything I’ve learned alongside you."
10. Starting My Own Business
"I’m both excited and a little nervous to share that I’ll be leaving to start my own business. This decision has been years in the making, and I’m grateful for the inspiration and confidence I’ve gained from working here. Thank you for believing in me, for the shared challenges, and for the encouragement during big and small moments alike. I’ll miss the collaboration and energy of this team, but I look forward to what lies ahead—and hope to cross paths again someday."
What to say to a coworker leaving?
Whether they’ve been with the company for years or just a few months, highlighting positive contributions makes your goodbye message to coworkers more personal and meaningful.
Professional
"It’s been an absolute pleasure working with you. Your dedication and hard work have always been inspiring, and I’m sure you’ll continue to do amazing things in the future. Wishing you the best of luck in your new role!"
Casual and Friendly
"I’m so excited for you and this next chapter in your life! You’ve made such an impact here, and we’re going to miss your energy and positivity. Let’s stay in touch and grab lunch soon!"
Lighthearted and Fun
"I’ll definitely miss our random coffee breaks and your jokes. Best of luck in your new role—you’re going to crush it! Don’t forget us little people when you’re a big shot!"
Conclusion
In conclusion, a well-crafted goodbye message to coworkers not only shows your appreciation but also reinforces the positive connections you've made during your time at the company.
By msking the effort to express gratitude and share your best wishes, you leave behind a legacy of professionalism and goodwill. Remember, this letter may be the last impression of you, so make it count.
