A well-crafted clerical assistant resume is essential for landing a job in administrative support.

Whether you're looking for an entry-level position or have years of experience, your application should highlight your organizational skills, attention to detail, and ability to manage office tasks efficiently.

In this guide, we'll tell how to write a resume online, including formatting tips, must-have abilities, and good resume examples to help you stand out.

Clerical assistant resume examples

Office clerical assistant resume sample

Office clerical assistant resume template

Office Clerical Assistant Resume
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Resume for office clerical assistant | Plain text

Emma Reynolds
Boston, MA | emma.reynolds@email.com | (617) 555-1234 | LinkedIn.com/in/emmareynolds

Summary

Detail-oriented office clerical assistant with experience supporting administrative operations in fast-paced office environments. Skilled in data entry, scheduling, and document management. Adept at handling multiple tasks efficiently while maintaining accuracy and professionalism.

Skills

  • Data entry and record-keeping
  • Microsoft Office Suite (Word, Excel, Outlook)
  • Scheduling and calendar management
  • Customer service and phone etiquette
  • Filing and document organization
  • Office supply inventory management
  • Email correspondence

Experience

Office Clerical Assistant

Administrative Solutions Inc. | Boston, MA | June 2021 – Present

  • Maintain electronic and paper filing systems for over 2,000 company records, ensuring quick retrieval and compliance with policies.
  • Manage front desk operations by handling 50+ calls per day, greeting visitors, and directing inquiries to the appropriate departments.
  • Schedule meetings, coordinate appointments, and send reminders to executives, reducing scheduling conflicts by 25%.
  • Process incoming and outgoing mail, distribute interoffice memos, and coordinate package deliveries to ensure smooth communication within the office.

Administrative Intern

Brighton Financial Services | Boston, MA | | May 2020 – May 2021

  • Assisted with data entry by accurately inputting financial records into company databases, improving document organization and retrieval efficiency.
  • Organized and maintained both digital and paper records, ensuring all files were updated and properly labeled for easy access.
  • Answered client inquiries via phone and email, improving response efficiency by 20% and enhancing customer satisfaction.
  • Supported office staff with supply management, ensuring necessary materials were stocked and available for daily operations.

Education

Associate Degree in Business Administration

Bunker Hill Community College | Boston, MA | 2020

Certifications

  • Office Administration Certification – Boston Training Institute | 2021

Additional Information

  • Bilingual in English and Spanish, providing support to a diverse client base.

Strong sides of this clerical assistant resume example:

  • Well-structured and easy to read, ensuring hiring managers can quickly scan key qualifications and experience.
  • Uses quantifiable achievements, such as reducing scheduling conflicts by 25%, to demonstrate the impact.
  • Includes an additional language, highlighting the candidate’s ability to assist a diverse clientele.
How to properly format a resume?
  • Choose a clean font like Arial, Calibri, or Times New Roman, sized between 10 and 12 points.
  • Keep the length of resume to one page unless you have extensive experience.
  • Set margins to 1 inch on all sides to maintain readability.
  • Employ single or 1.15-line spacing to balance white part and text density.
  • Bold resume section headings to make them stand out.
  • Use bullet points for job responsibilities and achievements in resume instead of long paragraphs.
  • Save your document as a PDF to maintain the layout across different devices

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Legal clerical assistant resume example

Sample Legal clerical assistant resume

Daniel Whitmore
Chicago, IL | daniel.whitmore@email.com | (312) 555-7890 | LinkedIn.com/in/danielwhitmore

Summary

Highly organized legal clerical assistant with experience supporting attorneys with legal documentation, case management, and client correspondence. Strong knowledge of legal terminology, court filing procedures, and confidentiality protocols.

Skills

  • Legal document preparation
  • Case file management
  • Court filing and e-filing systems
  • Client communication and scheduling
  • Microsoft Word and legal database software
  • Confidentiality and compliance knowledge
  • Transcription and dictation

Experience

Legal Clerical Assistant

Harrison & Lowe Law Firm | Chicago, IL | April 2020 – Present

  • Prepare and proofread legal documents, including contracts, pleadings, and correspondence, ensuring accuracy and compliance with standards.
  • Maintain and organize case files, tracking court dates, deadlines, and necessary documentation to assist attorneys efficiently.
  • File legal documents with courts, both electronically and in person, ensuring all submissions meet required guidelines and deadlines.
  • Schedule attorney-client meetings, manage calendars, and coordinate hearings to prevent scheduling conflicts.

Legal Office Intern

Cook County Courthouse | Chicago, IL | June 2018 – March 2020

  • Assisted in the retrieval and organization of legal documents, ensuring all case materials were properly categorized and easily accessible.
  • Managed data entry for court schedules and case records, improving efficiency by 15% through accurate and timely updates.
  • Transcribed legal dictation for attorneys and judges, maintaining confidentiality and accuracy in all documentation.
  • Provided administrative support to legal clerks and paralegals, helping to draft routine correspondence and reports.

Education

Associate Degree in Paralegal Studies

Harold Washington College | Chicago, IL | 2018

Certifications

  • Legal Office Administration Certification – Illinois Legal Institute | 2019

Professional Memberships

  • Member of the National Association for Legal Professionals (NALP)

Here are a few reasons why this clerical assistant resume example is good:

  • Clearly emphasizes legal-specific skills, such as court and e-filing, to align with industry expectations.
  • Highlights professional memberships, showcasing the candidate’s dedication to career growth and networking.
  • Strong use of action verbs and detailed job responsibilities to convey hands-on administrative experience.
Should I choose a clerical assistant resume objective or summary?

Resume summary

  • Ideal for specialists with experience.
  • It shows key achievements and skills in a concise way.

Clerical assistant resume summary sample:

Organized and detail-oriented clerical assistant with 5+ years of experience managing administrative tasks, scheduling appointments, and handling correspondence. Proficient in data entry, office software, and customer service. Seeking to contribute my expertise to your company in a fast-paced office environment.

Resume objective

  • Best for entry-level candidates or those switching industries.
  • It states career goals and how you can contribute to the company.

Clerical assistant resume objective example:

Highly motivated individual with strong organizational skills and a keen eye for detail. Eager to apply administrative abilities and customer service experience in a clerical assistant role to improve efficiency and office workflow.

How to showcase your clerical assistant resume skills?

The skills section allows employers to see at a glance whether you have the necessary abilities for the job.

  • Hard skills are learned through training, education, or experience.
  • Soft skills are interpersonal traits and work habits that affect job performance.

Clerical assistant hard skills:

  • Data entry
  • Microsoft Office (Word, Excel, Outlook)
  • Scheduling and calendar management
  • Filing and document organization
  • Office equipment operation (printers, fax machines)
  • Customer service
  • Bookkeeping and basic accounting
  • Email management
  • Inventory management
  • Report preparation
  • Typing (fast and accurate)
  • Record-keeping
  • Billing and invoicing
  • Travel coordination
  • Office supply ordering

Soft skills for clerical assistants:

  • Communication
  • Time management
  • Organization
  • Attention to detail
  • Problem-solving
  • Adaptability
  • Multitasking
  • Teamwork
  • Customer focus
  • Professionalism
  • Initiative
  • Reliability
  • Conflict resolution
  • Confidentiality
  • Patience

Medical clerical assistant resume template

Medical clerical assistant resume sample

Medical Clerical Assistant Resume
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Resume for medical clerical assistant | Text version

Sophia Martinez
Los Angeles, CA | sophia.martinez@email.com | (323) 555-4567 | LinkedIn.com/in/sophiamartinez

Summary

Compassionate and detail-oriented medical clerical assistant with experience in healthcare administration. Skilled in patient scheduling, electronic medical records (EMR) management, and insurance processing. Adept at maintaining confidentiality and ensuring smooth office operations in busy medical settings.

Skills

  • Patient scheduling and appointment coordination
  • Electronic Medical Records (EMR) management
  • Insurance verification and billing
  • HIPAA compliance and patient confidentiality
  • Medical terminology and transcription
  • Front desk reception and customer service
  • Medical inventory management

Experience

Medical Clerical Assistant

Westside Family Clinic | Los Angeles, CA | August 2019 – Present

  • Schedule patient appointments, managing over 50 daily visits while coordinating follow-ups and referrals for specialized care.
  • Update and maintain electronic medical records, ensuring all patient data is accurate, up-to-date, and compliant with HIPAA regulations.
  • Process insurance claims, verify patient coverage, and communicate with insurance providers to resolve billing issues.
  • Coordinate communication between doctors, nurses, and patients, ensuring a smooth workflow and timely information exchange.

Medical Office Intern

Cedars-Sinai Medical Center | Los Angeles, CA | June 2017 – July 2019

  • Assisted front desk staff with patient check-ins, verifying insurance information, and preparing documentation for new patients.
  • Managed phone inquiries, scheduled patient appointments, and provided general information on clinic services.
  • Organized and maintained patient files, ensuring that medical histories and reports were properly documented.
  • Assisted with medical supply inventory, ensuring all necessary materials were stocked and available for daily use.

Education

Diploma in Medical Office Administration

Los Angeles City College | Los Angeles, CA | 2017

Certifications

  • HIPAA Compliance Certification | 2018
  • Medical Billing and Coding Certification – California Health Institute | 2019

Volunteer Experience

Community Health Outreach Program

Los Angeles, CA | Volunteer Medical Assistant | 2018 – 2019

  • Assisted in organizing free health check-up events, coordinating patient sign-ins, and handling medical paperwork.

This sample clerical assistant resume is effective for several reasons:

  • Effectively incorporates healthcare-specific keywords like HIPAA compliance and EMR management, increasing ATS compatibility.
  • Includes a volunteer experience section, adding depth to the application and demonstrating commitment to patient care.
  • Balances administrative and patient-focused responsibilities, making the candidate suitable for both front-office and back-office roles.
What academic credentials should I add to my resume?

Even though clerical assistant roles don’t always require a degree, listing education in resume shows employers that you have the necessary background and skills. Mention:

  • Name of your diploma
  • Name of the college or institution
  • Location (city and state/country)
  • Graduation year (or expected date if still in school)
  • Relevant coursework (if applicable)
How to organize the experience section?
  • State positions in reverse chronological order, starting with the most recent.
  • Include job title, company name, location, and employment dates.
  • Use bullet points to describe your responsibilities and achievements.
  • Quantify accomplishments when possible (e.g., "Managed scheduling for a team of 20 employees").
  • Focus on relevant tasks, such as data entry, customer service, and office management.
  • Add strong action verbs in resume like "coordinated," "organized," "maintained," and "processed."

Conclusion

Your clerical assistant resume should showcase your administrative expertise, professionalism, and ability to keep an office running smoothly.

By using a clear format, highlighting relevant skills, and tailoring your experience to the job description, you can increase your chances of getting hired.

Take the time to refine your document, and you'll be one step closer to landing your ideal position.

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