“There were 5 exabytes of information created between the dawn of civilization through 2003, but that much information is now created every two days.”

Eric Schmidt

Crafting a comprehensive data entry resume can be challenging. However, by knowing the techniques, you can assemble an engaging document that will land you interviews.

This article is a step-by-step instruction on how to compose a resume tailored specifically to the data entry field. It's full of resume sections and examples for data entry jobs, so you can see what a good document looks like.

Get ready to learn how to highlight your skills, experiences, and qualifications to create a winning data entry resume!

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Data entry resume examples

Data entry operator resume sample:

Data entry clerk resume example:

Annie G. Valdes

678-975-8923 | annie-valdes@email.com | Marietta, GA

Resume summary:

Results-driven data entry clerk adept at updating and maintaining databases with a keen focus on accuracy. Proven ability to streamline data entry processes, resulting in increased efficiency. Seeking a challenging role where my enthusiasm for data entry and analysis can contribute to organizational success.


Bachelor of Science in Information Technology | Georgia State University (Atlanta, GA)

  • Graduated: May 2021
  • Founder and president of "Data Enthusiasts" club (2019-2021)
  • Recipient of the "Outstanding IT Student of the Year" award (May 2021)


Data Management Clerk | Tech Innovate Inc. (Atlanta, GA) | January 2022 - Present

  • Conduct audits, identify and resolve data discrepancies, and improve data quality.
  • Maintain confidentiality and security of sensitive information during data handling.


Data Entry Intern | Digital Dynamics (Atlanta, GA) | June 2021 - December 2021

  • Assisted in accurate data entry tasks, ensuring efficiency and precision.
  • Learned and applied best practices in data entry and management.
  • Collaborated with cross-functional teams on assigned projects, gaining hands-on experience.


  • Proficient in Salesforce and Microsoft Office Suite
  • Exceptional attention to detail and accuracy
  • Experience in data cleaning and validation processes
  • Familiarity with database management systems
  • Ability to handle confidential information with discretion
  • Strong organizational and time management skills


Lewis Hammond | Current Supervisor at Tech Innovate Inc.

  • 816-669-3211
  • l-hammond@tech-innovate.com

Dr. Flynn Gunson | Former Academic Advisor at Georgia State University

  • 518-677-2281
  • gunsonf@gsu@edu

Data entry specialist resume example:

Contact and personal information

Every resume should begin with the name and most crucial identification details of the applicant.

When composing a data entry resume, the personal and contact information should include your full name, current address, phone number, and professional email.

You can also share any professional online profiles, such as LinkedIn if you are actively sharing your career advancement there. It is vital to make sure that all the details are up-to-date and have no typos.


When seeking a data entry job, it is crucial to state your academic qualifications on the resume. It is best to arrange your education in chronological order: from the most recent to the oldest.

The most common majors achieved by data entry keyers in 2021 were Business, Social Sciences, and Education. (Data USA)

If you are seeking a role as a data input expert, you should include any degrees and certifications pertinent to analytics or computer programming. You may also want to mention professional seminars or conferences you attended.

Example 1:

  • Bachelor of Science in Computer Science, University of California, San Diego (Graduated in 2020)

    • Introduction to Data Input and Analysis Course (2019)
    • Advanced Web Design and Programming Course (2019)
    • Certifications in the Microsoft Office Software Package (2018)

    Intro to Business Administration Short Course, San Diego Community College (2017)

Including this information on the resume will illustrate the knowledge necessary for the data entry role. The degree in Computer Science demonstrates fluency in programming languages. Certifications and courses prove that the applicant is familiar with business principles and processes.

Example 2:

  • Bachelor of Science in Mathematics, University of Southern California (2020)

    • Fundamentals of Data Analysis Course, University of Southern California (2019)
    • Certifications in Microsoft Excel & Google Sheets (2018)

    Associate's Degree in Finance, Los Angeles Community College (2017)

Having a degree in math can be beneficial when pursuing a data entry opportunity because it indicates an understanding of numbers and analytics. The classes focused on data analysis also evidence knowledge and experience with data examination techniques.

The certifications validate proficiency with popular spreadsheet software used for data entry purposes. Finally, an associate's degree in finance shows comprehension of financial processes which could be useful when entering economic data into a spreadsheet.


As of 2022, the industries with the highest level of data entry specialists are employment services, computing infrastructure, accounting, and education. (The U.S. Bureau of Labor Statistics)

As you build your data entry resume example, noting and categorizing job history is essential. Utilize chronological order to display your experience, with the last or current job at the top.

When hiring managers review applications, they want to see that candidates have the necessary background and experience relevant to the position. By listing particular job duties and achievements, applicants can show that they possess the right skills and qualifications necessary for success in the data entry role.

Example 1:

  • Data Entry Specialist | Precision Data Pro (June 2021 - Present) New Bedford, MA

    • Lead a data synchronization project, ensuring seamless integration of diverse datasets.
    • Implement advanced data validation techniques, reducing errors by 15%.
    • Collaborate cross-functionally to develop and optimize data entry protocols, streamlining workflows.

    Junior Data Analyst | Tech Flow (January 2019 - May 2021) Burlington, MA

    • Provided crucial support in implementing data entry processes for client projects.
    • Developed and maintained documentation on data entry procedures, facilitating training.
    • Assisted in troubleshooting and resolving data-related issues, ensuring database integrity.

    Data Entry Intern | IQ Hub (May 2018 - December 2018) Providence, MA

    • Gained hands-on experience in data entry techniques and best practices.
    • Assisted in migrating legacy data systems, ensuring a smooth transition.
    • Conducted data verification and validation tasks, contributing to improved accuracy.

Simply cataloging data entry as a job title without specific details would not give recruiters enough information about a candidate's experience. This could cause them to overlook the applicant even if they have all the needed knowledge.

Outlining precise job responsibilities and achievements allows HR managers to get a comprehensive understanding of an applicant's background. Failing to provide this information could result in missed opportunities when applying for a data entry position.

Data entry resume summary

“We are surrounded by data, but starved for insights.”

Jay Baer

A resume summary is a concise overview at the beginning of your document that highlights a candidate's key qualifications, skills, and achievements. It serves as a snapshot of the individual's professional background, providing potential employers with a quick insight into the candidate's suitability for a specific role.

Here are 3 suggestions for forming an excellent summary of a data entry position:

  1. Focus on the most relevant experience. Feature the data entry skills you have developed over time and list any achievements that are pertinent to the role you are applying for.
  2. Be concise. Keep your summary short and to the point - no more than four sentences. Use active language and avoid repetitive words or phrases.
  3. Adjust it to your particular position. Employ industry-specific terms when conveying your qualifications, as this will display to the employer that you have studied the role in detail.

Data entry resume summary example 1:

Detail-oriented Data Entry Specialist with over 3 years of experience in managing and maintaining accurate databases. Proven track record of implementing advanced data validation techniques, resulting in a significant reduction in errors. A collaborative team player committed to optimizing data entry efficiency and maintaining high standards of data integrity.

Data entry resume summary example 2:

Energetic Entry-Level Data Entry Specialist with a keen interest in maintaining accurate databases. Proficient in inputting and validating data with a commitment to precision. A proactive learner and team player ready to support efficient data entry processes in a dynamic work setting.


It is important to describe both soft and hard data entry skills for your resume. The combination of these abilities highlights the candidate's special characteristics.

Begin by enumerating your hard skills like typing speed or knowledge of certain software programs. Then, move on to list the transferable not job-specific skills that make you a well-rounded professional.

Sample data entry resume soft skills:

  • Computer literacy;
  • Typing speed;
  • Familiarity with database management;
  • Data entry software proficiency, like 10-Key;
  • File management capability;
  • Mathematics skills;
  • Expertise in the Microsoft Office programs;
  • Knowledge of coding languages, such as SQL and HTML.

Sample data entry resume hard skills:

  • Attention to detail;
  • Time management;
  • Resolving issues;
  • Communication skills;
  • Organization;
  • Accuracy;
  • Flexibility;
  • Teamwork;
  • Patience;
  • Adaptability;
  • Reliability.

By incorporating both types of skills into your data entry resume, you can present yourself as a perfect fit for the role. This will help you increase your chances of getting hired.

Additional information

States with the highest number of data entry keyers are Texas, California, Florida, Illinois, and New York. (The U.S. Bureau of Labor Statistics)

Embedding extra personal facts into a data entry application is vital for creating an eye-catching profile for recruiters. The following blocks can be added to the data entry resume:

HobbiesDemonstrates interests beyond work, showcasing a well-rounded individual.Coding personal projects and contributing to open-source software development; photography and poetry writing.
CoursesHighlights continuous learning and dedication to improving skills, showcasing relevance to the data entry field.Completed online courses on data entry best practices, and relevant software training.
LanguagesExhibits effective communication abilities, especially beneficial for dealing with clients from diverse backgrounds.Fluent in English and Spanish.
AwardsProvides tangible evidence of success and recognition in data-related projects, enhancing credibility.Received "Data Accuracy Excellence" award for achieving 99.9% accuracy in a high-volume data entry project.
InternshipsOffers insight into practical experience and expertise in data-related tasks, reinforcing qualifications.Interned at Streamline Input Co., specializing in data entry, database management, and data quality control.
ReferencesValidates professional associations and provides potential employers with a reliable source of information about the candidate's work ethic and collaboration skills.Include names and contact information of previous supervisors or managers.
CertificatesShowcases additional qualifications and certifications in data entry and relevant software, indicating a commitment to continuous improvement.Certified Data Entry Specialist, Microsoft Excel Certification, Data Management Professional.
Social MediaAllows for a professional online presence and networking. Provides an opportunity to share relevant industry insights and connect with professionals in the field.LinkedIn profile showcasing data entry skills or Twitter account engaging with professional communities.

Providing such information may be the deciding factor in employers selecting you over other candidates. It shows that you've put extra thought into writing your resume.

Builder recommendation

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Our resume builder comes with the AI assistant that will help you that provides ideas on how to formulate your thoughts if you struggle to. Your data entry resume example will surely catch the attention of hiring managers.

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Data entry cover letter

Writing a great cover letter for a data entry job enhances the chance of being noticed among other applicants.

Here are some tips to help you compose a winning letter:

  • Formatting. Your data entry cover letter should be neatly formatted and legible, with clear headings and plenty of white space.
  • Opening statement. Begin your letter by introducing yourself and communicating your enthusiasm for the opportunity.
  • Relevant skill. Exemplify your relevant skills and experience that make you the ideal candidate for the data entry job. Focus on any qualifications or experiences that apply to the role.
  • Personality. Demonstrate why you're the best person for the job by pointing out your unique traits and enthusiasm for data entry work.
  • Call to action. Close your supporting letter by thanking the hiring manager for their time and expressing your hope for further discussing the role at an interview.

To better understand what your cover letter may look like, see the provided Data entry specialist cover letter examples: bad and good.

Bad data entry cover letter example:

  • Dear Hiring Manager,

    I am writing to apply for the data entry specialist position at your esteemed company. I am confident that I am the perfect fit for this role because I have experience using a computer and typing really fast. I have also used Microsoft Excel a few times, so I believe I am highly qualified for this position.

    I have always been good with numbers and have been using computers for a long time, so I am confident in my ability to excel in this role. I am a fast learner and believe that my skills in browsing the internet and using social media will contribute greatly to the success of your data entry team.

    I am sure that once you hire me, your data entry processes will become much more efficient, and I will bring a new level of expertise to your organization.

    Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

    Sincerely, Max

This cover letter for data entry is ineffective due to its lack of specificity and concrete examples of relevant skills or experiences in data entry.

The overconfident statements made by the candidate are not substantiated by any evidence or achievements, diminishing the credibility of their application.

Furthermore, the inclusion of irrelevant skills like internet browsing and social media use suggests a lack of understanding of the specific requirements for a data entry specialist role.

Good data entry cover letter example:

  • Dear Ms. Cohen,

    I am writing to inquire about the Data Entry position with EntryPulse. With my strong managerial and communication skills, I am confident I can make an immediate contribution.

    I recently graduated from Texas A&M University with a Bachelor's degree in Computer Science. The studied curriculum provided me with a solid foundation in data analytics and programming languages: Java, Python, and HTML.

    My coursework also included several classes focusing on database architecture and management. Those have helped me gain valuable knowledge and practice working with large datasets.

    My previous experience as an administrative assistant gave me valuable insight into how inputting data fits into overall project management strategies. I am familiar with common software applications such as Microsoft Excel, QuickBooks, and Salesforce. I am also highly organized, detail-oriented, and a quick learner. All of the mentioned makes me certain that I can meet all of EntryPulse's data entry needs.

    I am excited about the opportunity to join EntryPulse and contribute my skills to help grow its success in this field. I look forward to discussing my qualifications further during an interview at your convenience. Thank you for your kind attention.

    Sincerely, Silvino Aguayo Aguilar

The example is a good one because it is well-formatted and easy to read with sections labeled distinctly throughout the letter. It also contains relevant information about the candidate's qualifications as well as their character traits.

Finally, it finishes with a polite closing statement expressing a desire to have a further conversation about the position.

Data entry cover letter with no experience

“With data collection, ‘the sooner the better’ is always the best answer.”

Marissa Mayer

Don’t have any work experience yet? Not a problem! Here are some tips for writing a cover letter for data entry with no experience:

  • Highlight relevant education or certifications you have that demonstrate mastery in data entry principles and processes.
  • Mention transferable skills that relate to data processing such as attention to detail, problem-solving, research capabilities, etc.
  • Showcase your diligent professional ethic and ability to both take initiative and collaborate with colleagues.
  • Ensure that you incorporate extracurricular activities and volunteer work that has helped you develop the necessary skillset for the role.
  • Use clear language that is easy to understand and avoid using jargon or overly technical terms unless absolutely necessary.


  • Dear Mr. Harper,

    I am writing to show my desire to join the Pixel Co. as a Data Entry clerk. Despite having no prior experience in this field, I am convinced that I possess the necessary competencies to succeed in the role.

    I have an associate degree in Computer Science, which has given me excellent research, data analysis, and problem-solving skills. I also have solid communication and managerial abilities. In addition, I am highly attentive to detail and accuracy with all tasks I undertake.

    Furthermore, I take pride in my capacity to work both independently and collaboratively. In my previous roles, I am able to work effectively as part of a team while also taking initiative on my own projects. My strong work ethic and dedication make me an ideal candidate for this position.

    I am eager to put my skills and experience to use in a data entry capacity and I am certain I will exceed your expectations. Please find my resume attached for your review.

    Thank you very much for your time and consideration. I eagerly await your response.

    Sincerely, Connie Johnson


Double-checking your resume for data entry jobs is vital when submitting an application for a data entry position. Not only can typos and spelling errors detract from your professionalism, but they can also lead to misinterpretation.

  • Proofreading a data entry resume is to read it aloud. This will help you catch errors that may have been missed during the initial writing.
  • It’s helpful to use a spellchecker, like Grammarly or AutoCorrect, to check for any inaccuracies.
  • Having someone else examine your documents can be useful too. A second opinion may assist in finding any mistakes that you did not notice.

Overall, double-checking and correcting any mistakes in your application materials should not be overlooked. Taking the time to check that your papers are free of mistakes reveals your dedication to the job.


Writing a resume for data entry jobs can be a tedious process. With the right guidance, however, it can be done easily and quickly.

Let’s recap the most important parts of a data entry resume writing process:

  • Start with drafting a resume summary that spotlights your key qualifications and experience.
  • Include information about your education, certifications, and other training.
  • Describe your professional experience in detail, focusing on the skills that are most relevant to the position.
  • Write about awards or recognition you have received as part of your data entry role.
  • List any technical skills you have acquired and software programs you have used.
  • Incorporate any other experiences that could be pertinent to the role.

Constructing a resume from the ground up can be time-consuming. To simplify this process, use the online resume builder with templates and look at a sample resume for a data entry specialist for inspiration.

You surely will craft your resume quickly and effectively!