In today's digital age, the demand for skilled virtual assistants continues to surge as businesses and entrepreneurs embrace remote work solutions. Crafting a compelling virtual assistant resume is about showcasing versatility and a proactive approach to support.

Whether you're an experienced VA looking to update your application or someone aspiring to enter this growing field, our guide provides essential writing tips and virtual assistant resume examples to help you stand out.

Virtual assistant resume examples

Virtual assistant resume sample

Virtual assistant resume sample
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Social media virtual assistant resume example

Professional Summary

Detail-oriented and creative Social Media Virtual Assistant with over 5 years of experience in managing and growing social media platforms for various clients. Expertise in content creation, social media strategy, and performance analytics. Proven ability to drive engagement and increase brand visibility through targeted campaigns and innovative content.

Skills

  • Social Media Management: Facebook, Instagram, Twitter, LinkedIn, Pinterest, TikTok
  • Content Creation: Graphic design (Canva, Adobe Spark), Copywriting, Video editing (iMovie, Adobe Premiere Pro)
  • Analytics & Reporting: Google Analytics, Social Media Insights, Hootsuite Analytics
  • Customer Engagement: Community management, Responding to comments and messages
  • Administrative Support: Email management, Calendar scheduling, Task prioritization
  • Tools & Software: Buffer, Sprout Social, Mailchimp, Asana, Trello

Professional Experience

Freelance Social Media Virtual Assistant

Self-employed, Remote

January 2021 – Present

  • Develop and implement social media strategies for clients in diverse industries, including retail, real estate, and wellness.
  • Create engaging content, including posts, graphics, and videos, leading to a 40% increase in average engagement rates.
  • Manage daily social media activities, including content scheduling, community management, and responding to inquiries.
  • Analyze social media metrics and provide monthly performance reports with actionable insights.
  • Coordinate with clients to plan and execute promotional campaigns, resulting in a 25% growth in followers for key accounts.

Social Media Coordinator

Penn Marketing Agency, Ft Lauderdale, FL

June 2019 – December 2020

  • Assisted in managing and growing the agency’s social media presence across multiple platforms.
  • Crafted and scheduled daily posts, coordinated content calendars, and monitored online engagement.
  • Implemented social media advertising campaigns, optimizing ad performance and increasing lead generation by 30%.
  • Collaborated with the design team to create visually appealing graphics and videos for social media.
  • Generated weekly and monthly performance reports, presenting findings to clients and suggesting improvements.

Education

Bachelor of Arts in Communications

University of Florida, Gainesville, FL

Graduated in 2018

Certifications

  • Social Media Marketing Certification – HubSpot Academy (2023)
  • Google Analytics Individual Qualification (GAIQ) – Google (2022)

Professional Development

  • Advanced Social Media Strategies – Coursera (2024)
  • Content Marketing Fundamentals – LinkedIn Learning (2023)

Formatting tips

The initial review of your virtual assistant resume often lasts only a few seconds. Proper formatting ensures that your application is easy to scan quickly, making it more likely that the recruiter will see your key qualifications.

Here are some recommendations:

  • Choose a font that is clean and easy to read. Sans-serif fonts like Arial, Calibri, or Helvetica are excellent for professional documents.
  • For the main text, use a font size between 10 and 12 points. Your name and section headings can be slightly larger (14-16 points) to stand out.
  • Align all text to the left. This is the most common alignment for virtual assistant resumes and ensures that the content is easy to follow.
  • For job titles and company names, add bold or italics to differentiate them from the rest of the text.
  • Use bullet points and action verbs to list your responsibilities and achievements under each role. This format is easier to scan and helps emphasize key points effectively.
  • Set margins to 1 inch on all sides. This creates a clean border around your content and ensures the document doesn’t appear crowded.
  • Incorporate relevant keywords from the job description to ensure your resume passes through ATS filters.

One of the best ways to avoid formatting issues and produce a polished document is by using the online resume builder.

Resume Trick allows you to choose from templates that are specifically designed for different industries and roles. In a resume for a virtual assistant, opt for a clean and organized layout that emphasizes administrative skills and experience.

Virtual assistant resume templates come with pre-set fonts, colors, and spacing, which ensures consistency and reduces the risk of manual errors.

Use the preview feature to see how your document will look and make necessary adjustments. You can easily add or remove sections and adjust content without affecting the overall design.

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Contact information

This virtual assistant resume section provides the essential details that employers need to contact you for interviews, follow-up questions, or job offers. Without accurate contact information, you risk missing out on opportunities.

Don't forget to include:

  • Your full name as it appears in legal documents.
  • A phone number where you can be reached.
  • A professional email address that you check regularly.
  • A link to your LinkedIn profile (if applicable).
  • City and state (or city and country, if applying internationally). Don’t include your full address for privacy reasons.

Virtual assistant resume summary/objective

A resume summary provides a brief overview of your qualifications. Use it if you have relevant experience and want to quickly convey your skills and accomplishments.

Virtual assistant resume summary example:

Detail-oriented and proactive Virtual Assistant with over 6 years of experience in administrative support, project management, and client relations. Proven track record of efficiently managing executive calendars, organizing events, and streamlining office operations. Adept at using various productivity tools and software to enhance workflow and improve team performance.

An objective statement focuses on your career goals and how they align with the employer's needs. If you're newer to the field or changing spheres, an objective can help clarify how you intend to use your skills in the new role.

Virtual assistant resume objective sample:

Dedicated and enthusiastic Virtual Assistant seeking to leverage strong organizational skills and a background in customer service to support and enhance the productivity of a dynamic team. Eager to contribute to the company's success by providing exceptional administrative and operational support.

Experience

Employers are looking for proof that you can handle the responsibilities of the job. This part of your resume for a virtual assistant should provide concrete examples of your previous work to build credibility and demonstrate your competence.

Begin with your current or most recent job and work backward. This format helps show most relevant experiences closer to the top of your resume, where they are most likely to catch the attention of employers.

Follow this order to ensure clarity and impact:

  • Start with your job title to immediately communicate the role you held.
  • List the name of the organization where you were employed.
  • Include the city and state (or city and country) of the company's location.
  • Specify the time frame of your employment, using the format "Month Year – Month Year".
  • Use bullet points to outline your key responsibilities and notable achievements.

Sample work history of a virtual assistant:

Virtual Assistant

Red Owl, Remote

June 2020 – Present

  • Manage executive calendars, scheduling meetings, and coordinating travel arrangements for senior management.
  • Develop and maintain organizational systems for digital files, improving team access and reducing retrieval time by 30%.
  • Conduct research and prepare detailed reports on market trends and competitor analysis.
  • Coordinate virtual events and webinars, including setup, promotion, and post-event follow-up.
  • Handle customer inquiries and support requests, ensuring timely and accurate responses.

Administrative Assistant

Nan Duskin, Los Angeles, CA

January 2018 – May 2020

  • Provided comprehensive administrative support to a team of 10, including data entry, document preparation, and meeting coordination.
  • Implemented a new filing system that reduced document retrieval time by 25%.
  • Assisted in managing social media accounts and creating content, which increased engagement by 40%.
  • Organized and executed company events, including team-building activities and client meetings.

Education

Your academical credentials verify that you have the necessary educational background that meets the job requirements. While formal education might not be a strict requirement for a virtual assistant resume, it can demonstrate your foundational knowledge and skills.

Here's what to include in this section:

  • Start with the highest level of education you’ve completed. This could be a degree (e.g., Bachelor’s, Associate’s) or relevant certifications.
  • Add the name of the school, college, or university where you earned your credential.
  • List the city and state (or city and country) of the institution.
  • Mention the date you graduated. If you haven’t graduated yet, you can include your expected date.
  • If applicable, include any honors or awards received that might be relevant to the job or demonstrate academic excellence.

Example:

Bachelor of Arts in Business Administration

University of California, Los Angeles, CA

  • Graduated: May 2023
  • Relevant Coursework: Project Management, Organizational Behavior, Business Communication

Certification in Office Management

Training Institute, New York, NY

  • Completed: March 2024
  • Focus Areas: Advanced Excel, Scheduling Software, Customer Service

Virtual assistant resume skills

By including relevant skills, you can tailor your virtual assistant resume to match the job description, demonstrating that you meet the specific criteria for the role.

  • Hard skills are specific, teachable abilities or knowledge sets that are typically acquired through education, training, or experience. They are often measurable and can be demonstrated through certifications, tests, or practical application.
  • Soft skills are interpersonal and behavioral traits that affect how you interact with others and approach work. They are more subjective and can be harder to quantify but are crucial for effective teamwork.

Hard skills for a virtual assistant:

  • Microsoft Office Suite (Word, Excel, PowerPoint)
  • Google Workspace (Docs, Sheets, Calendar)
  • CRM Systems (Salesforce, HubSpot)
  • Project Management Tools (Asana, Trello)
  • Social Media Management (Hootsuite, Buffer)
  • Data Entry
  • Email Management
  • Virtual Meeting Platforms (Zoom, Microsoft Teams)
  • Basic Accounting and Bookkeeping
  • Research and Report Writing

Virtual assistant soft skills for resumes:

  • Communication
  • Organizational Skills
  • Time Management
  • Problem-Solving
  • Adaptability
  • Customer Service
  • Attention to Detail
  • Multitasking
  • Initiative
  • Confidentiality

Additional sections

While there are standard sections that every virtual assistant resume should include, adding optional details can help your application stand out.

  • If you have any certifications or training relevant to virtual assistance or administrative support, including them can strengthen your document.
  • Including volunteer experience can demonstrate your commitment and willingness to contribute your skills to non-profit causes, which can be appealing to potential employers.
  • If you are proficient in multiple languages, listing them can be beneficial, especially if the role involves communication with international clients.
  • Showcasing specific projects or a portfolio in a virtual assistant resume can provide tangible evidence of your skills and achievements.
  • Listing memberships in professional organizations can demonstrate your commitment to your field and your continuous development.

Virtual assistant cover letter

A cover letter complements the virtual assistant resume by allowing you to showcase your personality, enthusiasm, and specific reasons for wanting the job.

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A cover letter gives you the opportunity to provide more context about your skills and experiences and how they align with the job requirements. It must be customized for each job application to address the specific requirements.

Here's a guide on how to write a compelling cover letter:

  • Use a formal greeting, such as "Dear [Hiring Manager’s Name]" or "To Whom It May Concern" if you don’t know the name.
  • Mention the position you're applying for and include a brief statement about why you're excited about the job.
  • Highlight how your experiences make you a good fit for the role. Mention specific skills such as organization, communication, tech-savviness, or time management.
  • Express your enthusiasm for the company and why you want to be part of their team. Research their values and culture and align your letter with them.
  • Thank the reader for their time and consideration. Include a call to action, such as your hope for an interview.

Keep your cover letter to one page, focusing on the most relevant information.

Example of a cover letter for a virtual assistant:

  • Dear Mr. Franklin,

    I am writing to express my interest in the Virtual Assistant position at Earl Abel's. With my strong administrative skills and experience in virtual assistance, I am confident that I am the perfect candidate for this role.

    In my previous role as a virtual assistant at BASCO, I successfully managed multiple tasks and provided exceptional support to the team. My responsibilities included scheduling appointments, managing emails, and coordinating projects. Through effective communication and time management skills, I was able to increase efficiency and streamline processes, resulting in a 20% improvement in productivity.

    My biggest achievement in this role was implementing a new project management system that improved workflow and communication between team members. This resulted in reducing project completion time by 30%, saving the company both time and money.

    As a highly organized and detail-oriented individual, I am able to prioritize tasks and meet deadlines consistently. My proficiency in various software programs such as Microsoft Office and Google Suite has allowed me to adapt quickly to new systems and tools.

    What sets me apart from other candidates is my strong problem-solving skills and ability to work independently. In my previous roles, I have demonstrated resourcefulness by finding solutions to complex issues, which has been greatly appreciated by my supervisors.

    I am excited about the opportunity to bring my skills and experience to Earl Abel's. I am confident that my dedication, positive attitude, and passion for excellence will make me an asset to your team.

    Thank you for considering my application. I look forward to discussing how I can contribute to the success of your company as a Virtual Assistant.

    Sincerely,

    Evelyn Mangino

Even if you don't have a work history, mention any relevant experiences such as internships, volunteer work, or projects that showcase your skills.

Entry-level virtual assistant cover letter example:

Dear Ms. Johnson,

I am writing to express the interest in the Virtual Assistant position at Sunrise Solutions, as advertised on Indeed. With my strong organizational skills, proficiency in a range of software applications, and a keen eye for detail, I am excited about the opportunity to contribute to your team.

During my time as a volunteer coordinator for the Springfield Animal Shelter, I honed my ability to manage schedules, communicate effectively with diverse groups, and handle administrative tasks efficiently. I successfully organized several fundraising events, managed volunteer databases, and ensured smooth communication between different departments. These experiences have equipped me with the skills necessary to excel as a Virtual Assistant at Sunrise Solutions.

I am particularly drawn to this role at Sunrise Solutions because of your commitment to sustainability and innovative business practices. I am enthusiastic about the opportunity to support your team and help streamline your operations. My proficiency with Microsoft Office Suite, Google Workspace, and various project management tools will allow me to hit the ground running and contribute to your team's success.

Thank you for considering my application. I look forward to the possibility of discussing how my background, skills, and enthusiasm can be in alignment with the needs of your team. I am available at your earliest convenience for an interview.

Sincerely,

Emily Brown

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Proofreading

Your virtual assistant resume and cover letter are crucial in making a positive first impression on potential employers, and errors can make you appear careless or unprofessional.

Here are tips on proofreading your application papers:

  • After writing, take a short break. This helps you approach the document with fresh eyes.
  • Sometimes, it’s easier to spot errors on paper than on a screen. Print out your virtual assistant resume and cover letter and read them carefully.
  • Reading aloud can help you catch awkward phrases, run-on sentences, and other issues that might be missed when reading silently.
  • Utilize spelling and grammar check features in word processors like Microsoft Word or online tools like Grammarly. However, don’t rely solely on them as they might miss context-specific errors.
  • Ensure your contact information is correct and that dates and job titles in your work history are accurate. Confirm that any hyperlinks work properly.
  • Read the document backwards, from the end to the beginning. This helps you focus on each word rather than the flow of the text.
  • Ask a friend, family member, or mentor to review your documents. A fresh pair of eyes can catch mistakes you might have missed.

Conclusion

Crafting a standout resume for a virtual assistant requires a strategic approach that highlights your skills, experiences, and adaptability in a remote work environment.

Remember to tailor your application to each job posting, using specific examples and quantifiable achievements to showcase your capabilities.

With the insights and virtual assistant resume examples from this guide, you're now equipped to create a document that not only captures attention but also sets you apart as a top candidate in the competitive virtual assistant job market.

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